Job Description

Executive Assistant

Marathon TS is looking for an Executive Assistant to provide support to OSD senior management and staff. The ideal candidate will provide EA support, assist in developing/coordinating staff packages and provide support to the records management program. This position is located in Arlington, VA at the Pentagon.

Primary Duties and Responsibilities for this position include:

• Provide support developing OSD staff packages on intelligence policy, strategy, instructions and directives to include time-sensitive requirements for senior leadership approval to include the Secretary of Defense
• Provide support to the records management program, to include organizing and maintaining files and records, both paper and electronic
• Provide staffing support to action officers for all required correspondence actions.
• Perform substantive editing to ensure documents are prepared in the appropriate DoD format and that documents are clear, concise, and valid within OSD standards.
• Maintain leadership's daily calendar and ensure operations are accomplished in a timely, professional manner; arrange for meetings, conferences, and video-teleconferencing; prepares and/or oversees travel arrangements for staff personnel.
• Maintain records for control and accountability of classified correspondence, Special Access correspondence, and other material received in the office, making distribution to appropriate members of the staff.
• Ensure all office records are marked, filed, and retained in accordance with the OSD and federal records disposition schedule approved by the National Archives and Records Administration.

Minimum Basic Requirements for Skills, Experience, Education and Credentials include:

• US citizen with TS/SCI US government clearance. Applicants who are not US Citizens and who do not have a current and active TS/SCI security clearance will not be considered for this role.
• Bachelor's degree and 5 years of experience as an Executive Assistant and/or Staff Officer coordinating staff packages in support of Senior Management.
• Military experience is preferred. OSD, Joint Staff, Service Staff, or experience working staff packages and records management on a Combatant Command staff is preferred.
• Experience managing, supporting, and conducting administrative functions involving multiple programs including analysis and evaluation of projects and mission objectives.
• Experience supporting senior management; experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking expenses.
• Ability to establish relationships and contacts and interact diplomatically with high-level internal and external personnel.
• Expert proficiency level in Microsoft Office Excel, Word, Outlook, and PowerPoint.
• Experience drafting and editing correspondence, briefing slides, and memoranda.
• Experience supporting action officer responsibilities to include tracking suspenses, staffing packages, and coordinating actions with both internal and external customers while resolving/deconflicting issues.
• Experience supporting travel requirements of senior executives, including foreign travel.
• Demonstrated ability to write and edit complex information in a clear and concise manner.

Marathon TS is committed to the development of a creative, diverse and inclusive work environment. In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Marathon TS will be based on merit, qualifications, and abilities. Marathon TS does not discriminate against any person because of race, color, creed, religion, sex, national origin, disability, age or any other characteristic protected by law (referred to as "protected status "). #CJJOBS

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