Job Description

A boutique Venture Capital firm is seeking an Executive Personal Assistant to support 2 wonderful senior principals with a mix of high-level executive support and personal assistance.

This is a strong fit for someone who is polished, discreet, highly proactive, and comfortable operating in a fast-paced, high-demand environment with both professional and personal responsibilities.

Location: New York City, near Union Square

Schedule: 5 days/week in office

Additional flexibility: Some hybrid/remote work flexibility given when principals are traveling and during the summer

Hours: Typically 8:30 AM to 5:30/6:00 PM, with an expectation of responsiveness outside standard hours as needed

Compensation & Benefits: $150,000 to $200,000 base salary + discretionary annual bonus , paid healthcare benefits , PTO,401(k)

What the role involves:

• Managing complex executive MS Outlook calendars across time zones
• Coordinating global travel, including flights, hotels, visas, ground transportation, and crafting detailed itineraries
• Serving as a gatekeeper and primary point of contact for high-level internal and external stakeholders
• Providing personal assistant support including appointments, bills, reservations, personal travel, and family-related logistics
• Handling polished written and verbal communications on behalf of principals and managing inboxes
• Managing shifting priorities and helping executives stay organized and prepared for all meetings and travel
• Overseeing office support as needed, including office supplies, meeting setup, lunch orders and catering for investment meetings
• Handling confidential documents and sensitive information with discretion
• Supporting interactions with investors, partners, and international contacts in a polished manner

Ideal background:

• 10+ years of executive assistant and personal assistant experience supporting senior executives
• Background within financial services, venture capital, family office, investment, or similarly fast-paced environment
• Tech-savvy and confident using Microsoft Office and AI tools
• Extremely polished, discreet, and service-oriented
• Calm under pressure, adaptable, and able to manage demanding personalities and shifting needs
• Strong global scheduling and calendar management experience
• Resourceful, organized, and thick-skinned with a flexible mindset

Please submit your resume to apply!

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