Police Records Clerk Job at City of Belton, MO, Belton, MO

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  • City of Belton, MO
  • Belton, MO

Job Description

Police Clerk

Reports To: Police Lieutenant

FLSA Classification: Non-Exempt

General Purpose: Under general direction, performs a variety of routine and moderately difficult clerical, secretarial, and administrative work in support of law enforcement activities and operations.

Primary Duties and Responsibilities:

  • Assists the public by phone, in person, or by mail in obtaining incident and accident reports; and/or directs them to the right department for assistance.
  • Processes incident reports; prints, files, and scans information such as accident diagrams and prosecution statements into reports.
  • Assists the general public in initiating the process for filing out a police report.
  • Prepares local background checks for local, state, and federal agencies for employment purposes and for persons applying for adoption.
  • Performs records management and maintenance on a regular basis; shreds and destroys records no longer needed.
  • Assists the public in obtaining liquor cards, fingerprints, and local background checks.
  • Performs miscellaneous office duties such as notarizations, shredding, emailing reports to agencies; and distributes mail and other packages throughout the building.
  • Conducts vin number checks; processes DWI paperwork to file; forwards to DOR and prepares for court; processes the fingerprint cards before and after court has been held; forwards disposition of charges to the Missouri Highway Patrol.
  • Supports the relationship between the City of Belton and the constituent population by providing excellent customer service; promotes the City goals and priorities in compliance with all policies and procedures; maintains absolute confidentiality of work-related issues, client records and City information; and performs related duties as required or assigned.
  • Ensures that job duties are completed in strict adherence to established safe work practices.

Minimum Qualifications:

  • Filing and maintaining documents alphabetically, numerically, and chronologically.
  • Interpreting and administering policies and procedures sufficient to administer, discuss and explain them.
  • Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets.
  • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public.
  • Responding to inquiries and in effective oral and written communication.
  • Maintaining confidentiality and communicating with tact and diplomacy.
  • Law enforcement principles, procedures, techniques, and equipment required.
  • Report preparation and record keeping.
  • Federal, state, and local laws affecting area of assignment.
  • English usage, spelling, grammar, and punctuation.
  • Principles of business letter writing.

Education and Experience:

  • High School Diploma/GED
  • One year of general office, communications, or records management experience; OR an equivalent combination of education, training, and experience.
  • Possession of a valid Driver's License.
  • May require obtaining a Notary license within three months of hire.
  • Physical Requirements:

    • Work is performed mainly in a standard office environment; occasionally lifts or carries file boxes weighing up to 25 pounds.
City of Belton, MO

Job Tags

Work at office, Local area

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