Job Description

Police Records Clerk

This Police Records Clerk position is a challenging and rewarding opportunity for someone who wants to make a difference in the Ridgefield community. Under the general direction of the Records Supervisor and the Chief of Police, the Police Records Clerk will perform a wide range of specialized administrative tasks in support of the police department's function to process and maintain police records. The position has no supervisory responsibilities.

The general responsibilities include:

1. Maintain a high degree of operational proficiency and accuracy with multiple, complex computer systems stemming from local, state and federal agencies including but not limited to the National Incident-Based Reporting System (NIBRS) and Criminal Justice Information Services (CJIS).
2. Receive and process public disclosure requests. Review all pertinent information to include police reports, traffic accidents, body camera video and other documents to ensure that all relevant and legally required redactions are completed prior to release.
3. Perform case management and correspondence with the court and prosecuting attorney's office including confirmation that all ACCESS guidelines are followed, and appropriate files are purged and disseminating digital evidence to the Prosecutor for review.
4. Perform excellent customer service skills over the phone, in person and through other forms of communication. Provide support to various internal and external departments as well as other local and state agencies.
5. Interact with members of the public on a daily basis in order to process public disclosure requests and firearm license applications, collect fingerprints and assist with other services as needed.
6. Perform a variety of other administrative functions including but not limited to: assisting with State audits, maintaining training records, performing some statistical work, creating quarterly property and evidence reports and performing support duties necessary to the efficient operations of the Ridgefield Police Department.

Police Records Clerk is a full-time, non-sworn, non-exempt position in the Ridgefield Police Department. The position is covered by the terms of the collective bargaining agreement between the Teamsters Local 58 and the City of Ridgefield.

Qualification requirements:

1. Education: An associates degree or equivalent from a technical school.
2. Experience: Two years of related experience involving significant interaction with the general public and experience in law enforcement or public agency.
3. Certifications/Licenses: Possession of or ability to obtain the following certifications A Central Computerized Enforcement Service System (ACCESS) Level 2 within six (6) months of employment.
4. Skills, Knowledge and Ability:
• Skilled in the operation of various office equipment.
• Strong verbal and written communication skills including correct usage of grammar, spelling, punctuation and vocabulary.
• Knowledge of maintaining records and preparing reports.
• Ability to handle sensitive and graphic information in a discreet and confidential manner.
• Working knowledge of State NIBRS reporting, ACCESS and Lexipol is a plus.

All employees are expected to work in a manner consistent with the City of Ridgefield's Team Philosophy: work diligently to provide quality service and make a better community; with accountability, reliability, and integrity; be innovative, efficient, proactive, and adaptive; work as a cohesive team with compassion, leadership, and professionalism; and know how to have fun.

The final candidate will be required to successfully complete a thorough background investigation.

Employee benefits include medical, dental, and vision insurance for employees and dependents, life insurance, long-term disability insurance, flexible spending account options and an Employee Assistance Program. Other benefits include an Employee Wellness program, voluntary life insurance, paid vacation and sick leave.

The City encourages and supports continued professional development for employees. Enrollment in the Public Employees Retirement System (PERS) and the Western Conference of Teamsters Pension Trust Fund is automatic.

To apply, interested candidates must submit a completed application, a current resume, and a cover letter explaining why the candidate is interested in the job position, strengths and weaknesses in the job, and a short summary of why the candidate is qualified for the position.

More information about the Ridgefield Police Department and job opportunities are available on the City's website or by calling Human Resources at 360-887-3557.

The City of Ridgefield is an equal opportunity employer committed to attracting and retaining a diverse mix of talented people who want to come, grow, and do their best work here. Together, we strive to create and maintain a working environment that is inclusive, equitable, welcoming and that provides the best possible services for our community. This announcement is meant only as a general descriptive recruitment guide. It does not constitute either an expressed or implied contract and is not a complete description of the job.

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