Archive Finder | Hardware Product Concept
Archive Finder
Locate physical files, detect misfiling and track authorized movement between registry rooms.
Designed for Records teams. Source profile: Idea / Research; feasibility: High; prototype complexity: Low.
Project text and technical scope
Problem addressed
Current Government / Legal workflows often depend on manual checks, disconnected devices and delayed evidence.
Product vision
Locate physical files, detect misfiling and track authorized movement between registry rooms.
Hardware platform
UHF handheld + file tags + e-paper shelf labels
Sensors and inputs
File EPC, shelf, custodian, movement
AI and software
File retrieval agent, chain-of-custody analytics
User workflow
Records teams use the device in-field; the system captures data, analyses it, requests human confirmation where needed and records the outcome.
Edge processing
Run latency/privacy-critical inference on device/edge; use server for fleet analytics, RAG, orchestration and reporting.
Connectivity
Wi-Fi
Mobile experience
Device pairing, live status, guided workflow, alerts, evidence review, offline sync and user actions.
Operations console
Fleet/device map, live events, health, incident queue, analytics, reports, configuration and audit history.
Safety and compliance
Access control and audit trail required.
Operational value
Hardware + records module; value comes from measurable safety, traceability, downtime reduction or workflow automation.
Security and privacy
Secure device identity, encrypted transport/storage, RBAC, audit logs, minimum necessary personal data and configurable retention.
Commercial model
Hardware + records module
Differentiation
AI suggests likely misfiled shelf based on neighboring reads.
Demo scenario
Show a realistic operator using Archive Finder; capture sensor/device event → AI analysis → alert/recommendation → human action → report.